Q: What are the main reasons my colleagues would enjoy meeting in Cedar Rapids?
A: Cedar Rapids will exceed the expectations of your attendees. Cedar Rapids has all the amenities of a large city, but all the personal service and attention you’d receive in a small town. The downtown convention center and fantastic area hotels, great area restaurants, museums and theatres all add to a great experience for your guests. Your colleagues will experience the fun, and value of meeting in Cedar Rapids.
Q: Why should I plan my event in Cedar Rapids?
A: Inviting your meeting or tournament to convene in Cedar Rapids is an excellent way to show your pride in both Cedar Rapids and Iowa. It’s a unique opportunity to contribute to the region's economy while offering valuable exposure for your local and statewide members.
Q: How much work will be involved for me to host my group's convention?
A: It really depends on the group. Some groups only need an invitation from the local chapter, some may provide financial assistance to your local group, and some need the local members to assist with planning and fundraising. Needs differ for each individual group, but together with the Cedar Rapids Tourism Office staff, we can make any visit a reality.
Q: How will the Cedar Rapids Tourism Office staff help me?
A: The Cedar Rapids Tourism Office staff works as your partner in the bid process. We can block the space for large groups at area convention facilities (often years in advance), obtain proposals with prices and hotel room availability, and help with the special needs and requirements of your group. We can also assist with presenting the bid.
Q: What support will the Cedar Rapids Tourism Office provide after the group is booked?
A: Our Services staff will guide you as you plan your convention. Our assistance may include local business referrals for audio-visual needs, speakers, transportation, maps, and visitor information to help with planning event programming and tours. Our people also provide assistance with ideas and materials to boost attendance prior to your event.
Q: What if my local association doesn't have enough members to host a convention?
A: We’ll help you consider regional or statewide opportunities. We’ve found other nearby chapters will often band together for planning efforts as they gain useful exposure within the larger organization. Sometimes these broader relationships last beyond the actual event.
Q: I'm ready to help. What do I do next?
A: Simply send information about your group to the Cedar Rapids Tourism Office at firstname.lastname@example.org or call 319-731-4558. Then we’ll begin the bidding process. Your information will allow us to:
- Research your next open meeting year and start the bid process
- Gather and compile hotel and meeting facility proposals
- Make presentations to the decision-making committee
- Arrange site visits for decision makers